Terms and Conditions

Attendance at any conference/training organized by GLC Group hereinafter referred to as “GLC”, consist of Global Leading Conferences Kft. registered address in Hungary: 1134 Budapest, Váci út 19. VAT Reg. No.: HU23157653; INFOBASE S.R.L.- registered address in Romania: Jud. Covasna, Loc. Sf. Gheorghe, Str. Oltului, Nr. 4/A, etaj 1; Reg. Nr.: J14/254/2017; Global Leading Conferences Pvt. Ltd – registered address in Sri Lanka No.25 1/1, Mile post Avenue, Colombo 03, Reg.no.: PV113731) and G.L.C. Events FZE, registered address in United Arab Emirates: Business Center, Al Shmookh Building, Umm Al Quain, UAQ Free Trade Zone License, Reg. Nr.: 6139, is subject to our Terms and Conditions. By registering for any of our events by e-mail/telephone/fax, the client accepts and agrees to be bound by these Terms and Conditions.

    1. Payment terms. GLC requires the full payment of the registration fee within 5 working days from the issue date of the invoice. GLC reserves the right to refuse entry to any client who has not paid their invoice. The registration fee includes: conference documentation, admission to all conference sessions, lunches and refreshments, admission to networking social events. The registration fee does not include: travel, hotel accommodation, transfers or insurance. All prices given are net prices. VAT is only charged in the following cases: the client is resident in Hungary; the client is a private individual; the client is based in the European Union, but does not hold a valid EU VAT registration number. In these cases, an additional 27% VAT will be charged.
    2. Hotel accommodation. Overnight accommodation is not included in the registration fee. A special, reduced rate may be available at the hotel hosting the event. Please note that the number of rooms available through this special rate is limited, thus we recommend that our clients book their accommodations as soon as possible.
    3. Cancellation policy. The client has the right to cancel his/her registration in the event in accordance with our cancellation policy, which is the following: There is a 50% liability on all conference registrations once made, whether the booking was made through our website or via e–mail/ telephone/ fax. No refunds are available for cancellations received after 10 working days of registering for the event or in case the client fails to attend the conference. If no conference fee has been received prior to the cancellation request made less than 10 working days of registering for the event, GLC will issue an invoice for the cancellation fee (the amount equivalent to 50% of the conference fee and 22 EUR administration charge), which the client must pay immediately upon receipt. In case the client cancels less than 10 working days of registering for the event and the client has already made his/ her payment, GLC shall be entitled to an amount equivalent to 50% of the conference fee and 22 EUR administration charge which will be deducted from the conference fee GLC has already received and the remainder will be refunded.
    4. Cancellation by GLC. While every reasonable effort is made to adhere to the advertised program, circumstances can arise which may cause changes in the program, including but not limited to the method of delivery of the program, changes in the content, date(s), location or venue, or special features of the planned event. Such circumstances include but are not limited to acts of terrorism, war, extreme weather conditions, compliance with government requests, orders and legal requirements, failure to third party suppliers to timely deliver, and failure to register the minimum target amount of attendees for a given event. GLC reserves the right to change the method of delivery of the program, content, date(s), location or venue and/or special features of an event, to merge the event with another event, or to postpone it or cancel it entirely as appropriate under the circumstances. The client agrees that GLC shall not be liable for any cost, damage or expense which may be incurred by the client as a consequence of the event being so changed, merged, postponed or cancelled and the client agrees to hold GLC harmless and to indemnify GLC in case of liability caused by any such changes, mergers, postponements or cancellations.
    5. Cancellation of the event. In case GLC cancels an event, GLC may offer the client a full credit up to the amount paid by the client to GLC. This credit shall be valid for up to one year from the issue date of the invoice to attend any GLC-sponsored event. The client shall not be entitled to this credit as a contractual right.
    6. Force Majeure. In case physical attendance is not possible due to force majeure, GLC offers an alternative of an ONLINE option for the registered delegate. GLC is not entitled to refund the client nor is able to provide a voucher for the future.
    7. This contract shall be governed and construed in accordance with the laws of Hungary (not including its conflict of laws and provisions). Any disputes arising out of this contract shall be brought before the courts of Hungary situated in the city of Budapest in Hungary. At its sole discretion, GLC may elect to bring any dispute arising under this contract to the jurisdiction of the courts in which the client’s offices are located.
    8. Any terms and conditions contained in the client’s acceptance which contradict or are different from the terms and conditions shall not become part of the contract unless individually negotiated with GLC and expressly accepted by GLC.
    9. Other currencies. In case the client requires payment in other than the official currency (EUR), GLC reserves the right to apply 8% currency risk surcharge to the actual exchange rate.
    10. Social media contest vouchers.
      Only one Discount Voucher can be used per person for 1 GLC event and can be used only once.
      This Voucher is valid for any of the Conferences.
      This Voucher is not valid for other types of events like Trainings, MasterClasses or In-house Trainings etc.
      Please present your Voucher to the sales representative when registering for the event.
      The Voucher is not redeemable (neither for free nor for cash) and is not for resale or donation.
      Discount Vouchers are not valid in conjunction with other promotions or discounts.
      Value of vouchers is in Euros (€).
      Valid for 3 months from the date of issue.
      All disputes are subject to goodwill agreement or jurisdiction of Hungary only.
    11. GLC is not liable for miss usage of confidential information provided to the sales agent directly, including Credit Card and financial details.
    12. All timings on our Agendas are according to the CET time zone.
    13. Delegates cannot purchase the recording separately, but only together with the conference/training ticket.
    14. Consent to event filming and exposure by the client. GLC Europe may record, photograph, audio and/or videotape the event (online and/or physical event), and the client consents to be included in photo, film and/or sound recordings of the event (online and/or physical event) and the recording may be reproduced and sold as part of the overall event materials.
    15. Group discounts applicability. Group discounts including 2 for 1 offer or any other multiple seats offer could be availed by a single entity. If the participant(s)’ company operates in multiple countries, then it is considered as multiple entities. If the client is unable to gather multiple participants within their own company and country, the participant is liable to pay the normal 1 person participation fee.
    16. All rights reserved. The participant(s) may not copy, record, reproduce, distribute, publish, display, perform, modify, create derivative works, transmit, or in any way exploit any such content, nor may distribute any part of the content of the event(s) over any network, including a local area network, sell or offer it for sale, or use such content to construct any kind of database.
    17. Ownership of the intellectual property. The Trainers/Speakers at all-time retains ownership and the sole rights to the intellectual property including the copyright of all training/conference materials which are written and prepared by the trainer/speaker.
    18. Data Processing and Sharing. The personal data of the client(s) may also be used for marketing and follow up as well as for our sales with the aim of improving our services. Data will only be shared with third parties involved in the event and to ensure that the event runs smoothly (organizer, sponsors, hotel, etc.). Apart from this, no further data will be shared with third parties. Personal information will be used and gathered solely in compliance with the applicable data protection regulations. By registering for the event(s), the participant(s) expressly grants his/her permission to gather, process, use, store and disclose his/her personal information in the aforementioned context only. In the event that the client does not wish to receive marketing and/or any offers, please contact us via the contact details dataprotectionofficer@glceurope.com.
    19. By signing the contract, I confirm that I accept GLC’s data privacy policy which is available at https://glceurope.com/data-privacy-statement/